Resignation Letter Generator
Leave your job professionally and on good terms. A well-written resignation letter protects your professional reputation.
Free preview included · No credit card required · Full letter from £4.99
Your resignation letter is part of your permanent employment record. Writing it carefully — professional, positive, and clear — ensures you leave with your reputation intact and references secured.
When to use this letter
- You have decided to leave your current role and need to formally notify your employer in writing.
- You have been offered a new position and need to give notice and confirm your leaving date.
- You are leaving for any reason and want to ensure your departure is handled professionally.
- Your employer requires written notice of resignation under your contract of employment.
- You want a formal record of your resignation date and the notice period you have given.
What a resignation letter looks like
A short sample — your letter will be personalised to your specific details and situation.
[Your Name] [Your Address] [Date] [Manager's Name] [Company Name] [Company Address] Re: Resignation from the Position of [Job Title] Dear [Manager's Name], I am writing to formally resign from my position as [Job Title] at [Company Name], with effect from [last working day — calculated by your notice period]. In accordance with my contract of employment, I am giving [X weeks/months] notice as required. My final day of work will therefore be [date]. I have genuinely valued my time at [Company Name] and I am grateful for the opportunities and experience gained during my [X years/months] here. The team has been [positive note about colleagues or work environment]. I will of course do everything I can to ensure a smooth handover of my responsibilities during the notice period...
Sample only. Your letter is written from the specific facts, dates, and names you provide.
How it works
Add your details
Tell us who it's from, who it's to, and the key facts of your situation. Rough notes are fine.
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What makes this letter effective
The more detail you provide, the stronger your letter will be.
Calculate your notice date correctly
Check your contract for the notice period. Count from the day your employer receives the letter, not from when you write it.
Keep it professional
Even if you're leaving under difficult circumstances, avoid negative comments. You may need a reference from this employer.
Offer to help with handover
Offering to assist with transition work is good practice and leaves a positive final impression.
Confirm your last working day
State your last day clearly to avoid any ambiguity about when your employment ends.
Common mistakes to avoid
These are the errors that most often weaken an otherwise strong letter.
Including negative comments about the company
Your resignation letter is part of your permanent employment record. Even if you are leaving under difficult circumstances, keep the tone professional and avoid any negative language.
Getting the notice period calculation wrong
Your notice period begins on the day your employer receives the letter, not the day you write it. Count carefully from the correct date and state your last working day explicitly.
Forgetting to offer a handover
Offering to brief colleagues or document your responsibilities costs nothing and leaves a lasting positive impression. It is almost always worth including.
Resigning without checking your contract
Your contract may specify notice period, garden leave provisions, or post-employment restrictions. Check these before writing so that your letter reflects the correct terms.
Related letter guides
Frequently asked questions
Your notice period is usually set out in your contract of employment. If your contract doesn't specify, the statutory minimum is one week after one month of continuous employment, increasing to one week per year of service up to a maximum of 12 weeks.
You are not obliged to give reasons for resigning. Many people include a brief, positive reason (new opportunity, career change), but it's entirely optional. Avoid negative comments — the letter may go on your employment record.
Yes, email resignation is accepted in most workplaces. However, a formal letter (sent by email or post) is more professional and leaves a clearer paper trail for your personnel file.
You can negotiate an earlier leaving date with your employer. Without agreement, leaving early could be a breach of contract. Your employer may also offer payment in lieu of notice (PILON) instead.
Other options if you are not ready to generate instantly
Some people prefer to check wording, tone, or get human help before sending an important letter. These options can help without replacing the instant generator.
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